Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we’re passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today’s competitive business landscape. Additionally, we’re committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don’t stop there. We’re constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are seeking an organized and detail-oriented Executive Assistant with expertise in CRM systems (preferably HubSpot) and financial management tools such as QuickBooks.

Responsibilities

• Utilize HubSpot to manage leads, maintain and update contact information, and ensure accurate data tracking.
• Generate reports and analyze CRM data to support decision-making processes.
• Track expenses, process and pay invoices, and accurately record financial transactions using QuickBooks.
• Assist in budgeting and financial reporting tasks as required.
• Provide comprehensive support to C-level executives, including managing schedules, coordinating meetings, and handling correspondence.
• Prepare professional documents, presentations, and spreadsheets using the Microsoft Office Suite (Word, Excel, PowerPoint).
• Draft, review, and edit communications with a focus on clarity, professionalism, and tone.
• Serve as a liaison between executives and internal/external stakeholders.

Requirements

• College educated
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Must be comfortable with using Hubstaff, a time-tracking application
• Proven experience supporting C-level executives.
• Proven expertise in using CRM systems, preferably HubSpot.
• Proficiency in QuickBooks for expense tracking, invoice processing, and financial recordkeeping.
• Advanced skills in Microsoft Office Suite, with a strong focus on Excel and PowerPoint.
• Exceptional written and verbal communication skills in English.
• Experience working with companies in aerospace, engineering, or other technical product industries is preferred.
• Familiarity with tools like ChatGPT for drafting and refining written communication.
• Flexibility to adapt schedules and work outside standard hours to meet client needs when necessary.
• Organized, detail-oriented, and forward-thinking.
• Professional, motivated, and adaptable with strong interpersonal skills.
• Professional-level English (written and verbal/voice)
• Computer or laptop with access to the internet (min speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Earn a competitive hourly rate, which can be up to Php 42,500 per month, based on experience.
• Work from home
• HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).