JOB PURPOSE

Our client, a leading company in the floriculture industry, is seeking an accomplished Human Resources Manager to oversee and ensure the effective delivery of all HR functions. The role requires an independent, proactive leader who can set and adapt team priorities while maintaining transparent communication with stakeholders. With ultimate accountability for HR services, the manager will foster strong working relationships across all levels of staff at Red Lands Roses to support business objectives and drive a positive workplace culture.

Key Responsibilities:

HR Services & Employee Lifecycle Management

• The HR Manager will oversee recruitment, induction, and exit processes while managing grievance and disciplinary matters in compliance with company policies and legal requirements. They will handle payroll processing, attendance tracking, absence management (both authorized and unauthorized), leave planning (annual, maternity), and benefits administration (school fees, medical insurance). Additionally, they will drive performance management (KPI tracking, appraisals), identify employee training needs, and ensure the effective functioning of staff welfare and gender committees.

 Budget & Compliance Management

• Responsible for defining and managing the annual staffing and HR materials budget, ensuring expenditure remains within approved limits. The HR Manager will also oversee all statutory licenses and registrations, prepare for internal (IFC/Adenia) and external audits (KFC, MPS), monitor employment law and finance bill changes, and implement necessary compliance measures. As ESG officer, they will ensure adherence to investor ESAP requirements and manage the company’s top 10 ESG risks through preventive actions.

Health, Safety & Workplace Well-being

• They will maintain a PPE database to ensure employees have the required protective equipment and oversee sick-off and workplace accident records. Additionally, they will provide oversight for the Health & Safety, Fire Safety, and First Aid committees while promoting safe and compliant work environment. The HR Manager will also manage workman compensation schemes and oversee civil suits related to employment matters.

Employee Relations & Industrial Relations

• They will chair monthly union-management meetings and maintain strong relationships with key stakeholders, including the union branch secretary, the Labor Office, AEA, and FKE. They will ensure a positive labor relations climate, manage negotiations, and handle conflict resolution to foster a productive and compliant work environment.

HR Policies, Documentation & Reporting

• The HR Manager will ensure company policies and procedures remain up to date, including regularly reviewing and updating the RLR Employee Handbook. They will maintain an updated organogram, ensure job descriptions remain current, oversee compliance with employee file management standards, and initiate soft filing processes. Regular HR reporting, including workforce analytics (attendance, turnover, sick-offs), will be provided, with biannual HR board papers presented in June and December.

Strategic HR Initiatives

• In the first year, the HR Manager will revamp the performance management system, including KPI tracking, appraisals, and Performance Improvement Plans (PIP). They will also implement a modern HR system. From Years 2-4, their focus will be on retention, career progression, succession planning, fostering a high-performance culture, and optimizing pay structures.

 Administration & Third-Party Management

• The HR Manager will oversee administrative functions, including work permits for expatriates, NITA reimbursements, transparent internal communication, HELB coordination, and GLA insurance claims. They will also manage third-party service providers such as the canteen provider and pension administrators to ensure service efficiency and quality.

 HR Contributions to Business Operations

• The HR Manager will contribute HR expertise to the company’s daycare center board meetings, ensuring childcare services align with employee needs. Additionally, they will conduct monthly farm compound inspections in collaboration with the maintenance manager to uphold workplace cleanliness and safety.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• CHRP certification or equivalent HR professional certification is a must.
• At least 10 years of experience in HR management, with at least 2 years in a leadership role.
• Experience working in the manufacturing, FMCG, agricultural, or food production sector is highly desirable.
• Strong knowledge of Kenyan labor laws and compliance regulations.
• Proven track record in handling industrial relations and union negotiations.
• Experience in implementing HR strategies aligned with business goals.
• Hands-on experience with HRIS (Human Resources Information Systems) and data analytics tools.