Job Purpose

Reporting to the Occupational Safety and Health Manager, the OSH Officer will be expected to assist the department in achieving its mandate to ensure that the institution is a safe workplace and has a healthy workforce thereby enhancing productivity as well as meeting the legal requirements of the Occupational Health and Safety Act 2007 and other related legislations.

Key responsibilities:

Statutory & Accreditation Audits  

• Assist in coordination of Occupational Safety and Health, Risk Assessments & NEMA annual  
• Preparation required paperwork and coordinate the audits with the vendor
• Review audit reports and sign off
• Dispatch all reports to required designated persons
• Summarize audit gaps action plan
• Follow up on implementation of audit recommendations and closures with relevant departmental heads

Statutory Workplace applications (NEW) and Renewals 

• Renewal of related workplace licenses across AKU-N including ALL Outreach Centre’s & offices
• Perform internal OSH inspections in all AKU-N workplaces
• Compile OSH reports
• Follow up on closure of gaps with respective departments before statutory audits
• Fill all statutory paperwork for license renewal- internal Assessment & application forms for each workplace
• Work with finance to process requisite fees

Accident reporting and investigations

• Ensure all accidents resulting moderate to severe injuries are investigated and report submitted to the manager in a timely manner.
•  All injuries requiring first aid treatment, near misses are compiled, analyzed across the departments to inform preventive measures
• Ensure reportable accidents requiring reporting to DOSHSS are completed in a timely manner
• Ensure that relevant information in DOSHSS portal are current for each workplace

Statutory Occupational Safety and Health Committee

• Coordinate the activities of the safety and health committee
• Arrange quarterly inspections
• Arrange for quarterly committee meetings
• Record minutes of the meetings
• Work with the manager to plan statutory training of the committee

Training and safety awareness  

• Agree with the manager and plan for relevant key training courses for each year
• Coordinate relevant OSH training
• Participating in General HR orientation, contractor orientation or any other required safety training for staff
• Conduct construction OSH risk assessment and sign off requisite paperwork

Maintaining records

• Assist in gathering, maintaining and analysis of work-related accidents, injuries, illnesses and other staff related OSH functions
• Enter accident and injury data in the QVR
• Conduct analysis of all data entered in QVR
• Recommend institutional mitigations to trends/ deviations i.e. use data safety and quality improvement
• Conduct root cause analysis in case of occupational injuries, illnesses, dangerous occurrences and accidents.
• Maintain the General Register
• Discuss with the manager monthly any specific trends

Employee health and engagement activities

• Work as part of the team during employee health and engagement activities organized by the OSH Department.
• Assist the manager to organize and coordinate the activities as planned during a calendar year

Any other OSH functions

• Assist in other OSH functions as delegated by the OSH Manager
• Attend other committee meetings whenever called upon i.e. FMS, ICP, RSC, among others
• Any other task assigned

Qualifications, Experience and Skills required:

• Bachelor’s degree in health /Environment/ Engineering or equivalent
• Training in Occupational Safety and Health
• Basic data analysis is necessary
• Computer literacy & proficient in Microsoft office packages
• A minimum of 3 years working in Occupational Safety health setting
• Working in a large healthcare setting will be an added advantage
• Good interpersonal relationships