Responsibilities

• Assist with planning and organizing the disposal of written-off property including equipment, assets, inventory and hazardous waste.
• Coordinate with stakeholders, procurement and finance on the preparation of disposal agreements, contracts and services for the disposal of property through sale, trade-in, gifting, destruction or transfer to another mission etc.
• Assist to draft Statement Of Works (SOW)/Terms of Reference (TOR) for contracts and services for property disposal and participate in the Technical Evaluation Committee (TEC).
• Monitor execution of disposal contracts which include ensuring quality control in accordance with the contract terms, International and local environmental standards.
• Liaise with all entities/clients to receive and dispose of written-off items per the recommendations of the Delegated Authority, Local Property Survey Board (LPSB) or Headquarters Property Survey Board (HPSB).
• Manage dedicated storage areas and yards for asset disposal, monitor security measures and conduct periodic physical verification to ensure no inconsistencies arise.
• Assist in preparation of periodic performance reports in line with the Global Asset Management Policy Service (GAMPS) quarterly performance requirements, review and ensure accuracy of data. Prepare auditable disposal-related statistical reports for management and clients.
• Maintain accurate electronic and manual records of property disposal documentation for audit purposes, ensure all disposal action in the ERP(Umoja) has sufficient supporting documents.
• Identify bottlenecks, research and propose solutions to problematic areas around property disposal.
• Assist with drafting Standard Operations Procedures (SOPs) and flow charts in the area of property disposal. Conduct periodic reviews of the SOPs to ensure efficient service delivery to clients and make corrections where necessary.
• Conduct end-user training and support to focal points across client entities and locations in property disposal functions, policies and procedures.
• Support other units within property management in the areas of receiving and inspection, property control, insurance and reporting as and when required.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform other related duties as may be assigned.

Education

• Completion of a high School diploma or equivalent is required.
• Supplementary technical training in supply chain management, property control or logistics is desirable.

Work Experience

• A minimum of three (3) years of progressively responsible work experience in the field of property management(i.e., inventory, assets and equipment), property disposal, property control, asset management is required.
• The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.
• Experience working in Enterprise Resource Planning (ERP), System Applications and Products (SAP) or UMOJA is required.
• Experience supporting more than one entity or multiple clients simultaneously is required. Experience in Enterprise Resource Planning (ERP) related systems for Sales and Distribution (SD) modules in billing for sold products is desirable. Working experience with an international or multilateral organization or NGO is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.