Job Purpose Statement

• The Legal Counsel is responsible for providing support to the allocated units for retail banking business from account opening, lending, securities, contracting and business banking projects, litigation, retail collections to retail recoveries. The allocated retail banking business units will be selected from the units below:
  • Business Banking
  • Consumer Banking
  • Workplace Banking
  • Retail lending – Offer letters, credit requests and approvals, security perfection and review
  • Asset Finance (Retail)
  • BRM, SME Recoveries & Consumer Banking recoveries
  • Staff Lending
  • The NCBA Branch Network

Ideal Job Specifications

Academic:

• Bachelor’s Degree Law (LLB)
• Master of Laws (LLM) (Desired but not necessary)

Professional:

• Admission as an advocate of the High Court of Kenya (minimum 3 – 5 years post admission)

Desired work experience:

A minimum of 3 years’ experience in the legal department of a busy organization, financial institution or law firm, with sound exposure to:

• Contract and customer documentation drafting
• Development of sound legal advisory and sound general advice
• Credit or lending
• Legal assisted recoveries
• Perfection of securities
   

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Job Purpose Statement

This role ensures the effective implementation of Compensation, Benefits, and HR Analytics strategies, aligning them with the company’s goals and competitive market practices. The specialist will manage HR data, analyze trends, oversee payroll processes, optimize benefits administration, and enhance HR technology utilization (HRIS – SAP). The role also ensures compliance, streamlines HR operations, and drives data-driven decision-making.

Key Accountabilities (Duties and Responsibilities)

HR System Data Integrity & Maintenance(30%)

• Act as the HRIS (SAP&SuccessFactors) functional lead, ensuring system optimization for HR processes.
• Lead system upgrades, testing, and implementation of new HRIS functionalities.
• Review data integrity/maintenance in the SAP/SuccessFactors system.
• Collaborate with IT to manage contracting and engagement processes with third-party HRIS system providers.
• Train staff on SAP usage.
• Collaborate with HRIS service providers, IT, HR Business Partners, Learning and Talent Development team, and other third-party providers to build technical competency and capability across the organization.
• Ensure continuous and correct configuration of SAP Success Factors aligned to the EPM Scorecard and 360 Degrees Feedback.

Group Payroll Administration(25%)

• Organize and coordinate payroll induction for new staff (Kenya, Uganda, Tanzania &Rwanda), 
• Regional collection, preparation, and processing of payroll material for Kenya and Rwanda.
• Prepare payroll reconciliation reports.
• Prepare payroll financial accounting journals and postings.
• Support the Compensation and Benefits team in managing the overall HR budget and reconciliation process.
• Manage benefits processes including entitlements, payments, and interface with payroll.

Benefits Administration& Optimization(20%)

• Oversee administration of employee benefits, including medical insurance, pension schemes, wellness programs, and leave policies.
• Manage benefits enrollment processes, ensuring timely and accurate information for employees.
• Negotiate favorable terms for benefits packages and service level agreements (SLAs) with vendors.
• Ensure seamless integration of benefits data into HRIS for accurate tracking and reporting.

Statutory Returns(5%)

• File all statutory returns for the Group (PAYE, NSSF, NHIF, COTU, BIFU, HELB, NITA).

Leave Management(5%)

• Ensure all staff log their leave in HRIS.
• Track departmental leave plans and advise Managers to ensure staff take leave for two continuous weeks.
• Ensure staff carry forward no more than 5 leave days to the following year, completed by March 31st.
• Conduct monthly leave reconciliations with departmental leave champions.
• Upload correct leave days’ entitlement for the year.

HR DataAnalytics&Reporting(10%)

• Conduct internal surveys, compile reports, and track HR performance indicators.
• Design and maintain HR dashboards to track key metrics such as turnover, retention, and performance.
• Analyze workforce data to provide insights into employee engagement, productivity, and compensation trends.
• Provide HR leadership with data-driven recommendations on talent acquisition, retention, and workforce planning.

StaffLoansProcessing(3%)

• Oversee staff loan applications, ensuring compliance with company policies.
• Validate loan eligibility criteria before approval.
• Ensure accurate and timely deductions of loan repayments via payroll.

OtherResponsibilities(2%)

• Liaise with Finance in reconciliation of HR-related expenses and accounts.
• Support HR Annual Audit.

Job Specifications

Academic & Professional Qualifications:

• Bachelor’s degree in HR, Finance, Business Administration, or a related field.
• SAP HRIS certification or relevant experience managing SAP HR modules.
• CHRP certification (completed or ongoing) is an added advantage.
• Certification in Data Analytics (e.g., Power BI, Tableau, Python, R, VBA) preferred.

Experience:

• Minimum 6 years of experience in HR, with at least 3 years specializing in Compensation & Benefits and HR Analytics.
• Hands-on experience in HRIS (SAP), payroll processing, and benefits administration.
• Strong knowledge of HR regulations, compensation structures, and benefits schemes.
• Experience in reconciliations and staff loans processing.

Desired Work Experience:

• Proven track record of supporting the achievement of an organization’s people strategy.
• In-depth knowledge of the local banking industry, banking products, services, and regulations.
• Sound working knowledge of labor regulations and practices.

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Job Purpose Statement

Provide support and analysis to the business by performing day-to-day hands-on activities such as analysis, design, configuration, testing, and training for SAP modules including FICO, MM, Ariba, and related systems. Engage with business users and owners in Finance and Procurement to gather requirements, translate them into SAP configurations, recommend best practices, and offer insights to optimize system functionalities for better business outcomes.

Key Responsibilities

• Provide Group Support for all SAP Functional support on Procurement  and Finance
• Manage the Group’s SAP ERP (FI, MM, Ariba) Projects Coordination and Support, SIT, UAT and OAT testing & Support go-live activities in SAP ERP.
• Provide speedy closure of the SAP FICO , MM and Ariba issues and problems resolutions as per NCBA SLA.
• Provide SAP Functional (FICO, MM and Ariba) system improvements and error corrections in the
• assigned SAP functional domains as per SAP industry best practices.
• Ensure optimal /maximum availability of the FICO , MM , Ariba & optimise usage and promotion of the NCBA Group SAP best practices. Perform system optimization, plan, install, support, maintain, upgrade and change IT Systems to ensure that the service provided by these Systems is within the agreed Service Level Agreements (SLAs).
• Analyse SAP ERP User roles management, allocation and mapping to new/existing/changing users to Functional roles.
• Provide Training & Capacity Building to Functional Business users and IT Technical Users whenever necessary. Support and troubleshoot end user training requirements, SAP access.
• Responsible for data migration in functional area, interfacing with Centre of Authority and the requirements of SAP Data Services and oversee data cleansing, data extraction and data build.
• Participate in projects and change control as directed by IT management and assist or execute special projects in liaison with Enterprise project management officers.
• Responsible for implementing Group SAP Change Requests both functional and technical – towards improvement of business needs

Job Specification

Academic qualifications:

• Bachelor’s Degree holder in Information Technology or Business/Accounting related; from a recognized University (min – 2nd class upper or equivalent).
• Support and  enhancement experience within SAP ECC6, Fiori and ERP.
•  Knowledge of SAP FICO – Financial systems modules with an emphasis on Finance, General Ledger, Vendor Master, Accounts Payable, Accounts Receivable, and Product Costing.
• Knowledge of SAP Material Management modules with an emphasis on Procurement, SAP Sourcing and Inventory Management and Ariba 

Professional training:

• · Professional certification in SAP FICO or SAP MM and Ariba .

Desired work experience:

• · A minimum of 5 years working experience in technology function in relation to SAP ERP Support – MM, FICO, Ariba